Scheme of Delegation

Governance Plan for Finham Park Multi Academy Trust – Year 3 2017-2018

Governance Structure

Finham Park converted from a single to a Multi Academy Trust (MAT) in March 2015. Other schools in the MAT as of 1.9.17

School name  School type Phase Joining/Conversion
Finham Park 2 Free School Sec September 2015
Finham Primary Maintained Pri April 2016
Lyng Hall Maintained Sec July 2016

The diagram below illustrates an overview of governance:

Figure 1. Finham Park MAT Overview

‘Members’ of the MAT will hold overall responsibility for the performance of all schools in the group. They will appoint a Board of Directors who will in turn be responsible for monitoring the delegated responsibilities held at Local Governing Body (LGB) level (please refer to Scheme of Delegation below).

Table to illustrate Governance Structure of Finham Park Multi Academy Trust:

  • The Board of Directors will contain two ‘Members of the MAT’ from figure 1 and observer positions for four headteachers – two primary and two secondary. As the MAT grows, headteacher representation will be nominated from schools in each phase. In addition, there will be two Member Appointees to ensure the complementary skills sets necessary for successful leadership of the MAT are present at this level.

 

Process of governor selection

The Trustees at Finham Park School have established a clear process for ensuring governor vacancies are filled by individuals who have the correct knowledge and skills set necessary to ensure they have the capacity to make a positive contribution to the work of the governing body. The process includes the following stages, and would be applied to appointing new governors to any school LGB:

  1. The governors complete a regular audit of experience and skills to ensure the governing body as a whole contains individuals with the necessary skill sets needed to provide support and challenge to school leaders – for example finance; leadership; education; social care etc.
  2. Governor vacancies are advertised with a specific skills set that is needed
  3. Interested parties are encouraged to submit a letter of application, together with their Curriculum Vitae
  4. Successful applicants – those possessing the necessary skills sets – are then interviewed by a panel of Trustees and the Executive Headteacher
  5. Successful candidates are invited to join the governing body

Parent & Staff Governors via elective process

Finham Park Multi Academy Trust Members and Board Directors

Members

Directors

Finham Park School Local Governing Body 2017-2018

2 x Co-opted vacancies

Finham Park 2 Local Governing Body 2017 - 2018

Finham Primary Local Governing Body 2017 - 2018

Lyng Hall Local Governing Body 2017 - 2018

Finham Park Multi Academy Trust Scheme of Delegation

1. Trust Members (Meeting frequency – AGM + as required)

Role:  Overall strategic responsibility for the Trust and the appointment of Directors.
Terms of reference:  To determine the board of directors

2. Board of Directors (Meeting frequency – Termly + 1)

Terms of reference for the board:  Strategic oversight, setting visions and policies for the Trust, governance, contractual relationships with third parties

Vision and Accountability

  • Setting out the vision for the Trust and its application at both Trust and academy levels
  • Determination of corporate strategy and planning
  • Compliance with all legislation, charity and company law
  • Reports to the Academy Trust Members.
  • Sets the terms of reference for the Local Governing Bodies (LGBs).
  • Appoints Chairs to LGBs
  • Compliance with Articles & Funding Agreements determining the admissions policy and arrangements for each academy (in accordance with the law and DfE codes of practice)
  • Setting HR policies and procedures (as legal employer of all staff),developing appropriate terms and conditions of service with each academy, including the performance management policy and pay policy
  • Setting other Trust wide policies such as health & safety, CRB etc.
  • Has the power to overrule decisions made by its sub-committees and the three LGBs
  • Oversight of PR to promote activities of the Trust and academies in the wider community

Standards

  • Oversight of standards and outcomes across the Trust
  • Annual target setting for the Trust in general and for individual academies
  • Regular reviews of performance across the Trust
  • Support and intervention strategies for individual academies
  • Oversight of key performance data on a Trust and individual academy basis
  • Power to withdraw delegated powers from a LGB and, if necessary, disband it

Appointments and training

  • Ensuring processes in place for appointment of Trustees and Governors of LGBs
  • Appointing the Headteachers (in consultation with the LGB), the clerk to the LGB and the Responsible Officer
  • Responsibility for the performance management of the Executive Headteacher and the Headteachers in consultation with the LGB)
  • Appointment and oversight of any cross academy staff
  • Training and evaluating the Trustees & Governors

The Chair will be appointed by the Trust. The board will appoint chairs to lead each of the 4 LGBs from this board.

Example of core agenda for a Board meeting

  • Progress toward Academy Improvement Plan targets of each school
  • Report on performance from Local Governing Bodies
  • Reports from committees set up by the Board
  • Policies to be reviewed

Board of Directors’ Committees (Please refer to Terms of Reference for detail):

  1. Finance & Resource Committee
  2. Audit Committee
  3. Pay, Appraisal & Personnel Committee
  4. Standards Committee
  5. Local Governing Body (LGB) (Meeting frequency – Termly + ‘working groups’ as required)
  • The powers delegated to each governing body will depend on the circumstances of each school. The Headteacher is to enable each academy judged by OFSTED to be good or better to have a high and equal level of autonomy whilst an academy judged to be less than good to receive only a limited amount of delegation from the Board of Directors. Limited delegation means that all decisions will have to be ratified by the Board of Directors.

Role:

  • Day to day running of the academy, carrying the Trust’s vision, policies and priorities forward, holding academy leadership to account
  • Vision and Accountability
  • Implementation of actions required to comply with legislation and the funding agreement
  • Implementation of policies and plans agreed by the Board (e.g. admissions, CRBs and the academy’s financial plan)
  • Appointing lead governors to have oversight of key areas such as SEN, Safeguarding and Health and Safety
  • Oversight of the curriculum and curriculum policies to meet statutory requirements
  • Standards
  • Holding academy Leadership Team to account for academic performance,
  • Quality of care & provision
  • Setting ambitious annual targets for performance and regularly reviewing progress
  • Oversight of the quality of teaching and learning across the academy with detailed knowledge of strengths and weakness
  • Ensuring that the academy has appropriate intervention and support strategies in place to deliver high quality teaching and learning in all areas
  • Overseeing the distribution and effectiveness of pupil premium funding
  • Monitoring academy data – including use of Raiseonline / FFT / ALPS etc external data sources. Training will be provided annually by the Executive Headteacher / senior school leaders

Appointments and training

  • Monitoring local HR activity and policy, e.g. ensuring the process for local performance reviews of staff
  • Managing the employment and performance management of all staff employed by the academy and managing disciplinary matters in accordance with the set policy
  • Considering whether any changes are required to staff terms and conditions (making the amends requires the consent of the Board)
  • Raising concerns if it is felt that appropriate training and development is not being provided
  • Governors take part in regular self-review

Example of core agenda for a Local Governing Body:

  • Progress toward School Strategic Framework targets (includes curriculum development presentations etc.)
  • School staffing
  • Report on progress toward student progress targets
  • Report on attendance, behaviour admissions and safety
  • Report on quality of teaching and learning
  • Matters arising from Board of Directors meeting
  • Matters arising from Finance Committee meeting
  • Reports regarding specific school initiatives/issues

The committees will report to Board meetings through the year after the first Board of Directors Meeting has taken place in September.

Key expectations.  The head teacher of each school will provide the following as a minimum for the LGB and a summary for the board of Directors:

Autumn term

  • A comprehensive written report on examination/ test results which will also be presented to the LGB of each school
  • Targets for the following year and progress towards them
  • A detailed Head teacher’s report to governors in the second half of the term covering all key aspects of school life including Teaching & Learning; Monitoring and evaluation; update on performance management; enrichment, community, business and enterprise, site issues, student voice etc.

Spring term

  • A detailed Head teacher’s report to governors (as for Autumn Term)
  • For secondary schools a presentation and summary of ‘Raiseonline’ and Ofsted Data Dashboard information
  • An accurate account of current performance/ standards and progress towards targets

Summer term

  • A detailed Head teacher’s report to governors (as for Autumn Term)
  • An accurate account of current performance/ standards and progress towards targets

The Multi-Academy trust will be accountable externally through OFSTED inspections; the range of required auditing processes prescribed by the Department for Education and the Education Funding Agency. There will also be a rolling programme of reviews led by the Executive Headteacher and external consultants who will be appointed according to a best value process.

Managing Conflicts of Interest

This will be covered by a policy document. Directors or governors will be expected to declare any conflict of interest before an agenda item is discussed and withdraw from the meeting for that item.

The trust will appoint its own clerk to work across all of the meetings and ensure a consistent approach to the organisation; agenda setting; conduct and recording of meeting business.

Ensuring independent challenge

The levels of governance have been deliberately designed to allow limited overlap of membership. This is to ensure clear and consistent communication of information from one level to another in either direction and for the Board to receive first-hand accounts of LGB activity. The size of the Board is sufficient to ensure that the LGB will remain accountable and subject to independent challenge.

As the MAT develops in the future and new LGB members with relevant and desired skill sets are appointed, there is both the capacity and flexibility for current Board members to resign from LGB duties.

Support & Training for Governors

How will we monitor continued training and support?

Each Local Governing Body will have a named governor responsible for the oversight of ongoing training and development for governors. All LGB governors will have individual training records maintained by the Clerk to the MAT.

The LGB governor responsible for training and support will report to a named Board Director who, with the support of the Executive Headteacher, will ensure a consistent approach to training across the MAT. Termly reports from each LGB will reference governor training attendance and impact.

How will we ensure governors understand and interpret data and how will we ensure they get to know the school they are on the LGB for?

Board Directors will receive regular training on the use of educational data from the Executive Headteacher (qualified Ofsted Inspector). This will be updated on an annual basis and as necessary when specific data reports are being analysed – for example Raiseonline/Data Dashboard / DfE Performance Table data.

The Coventry Improvement Partner (serving or recently retired HMI) will be used to provide external support and challenge to governors with respect to their use of data.

LGB Governors will be party to an annual programme of school visits where data training will be just one element of a range of activities delivered by school leaders, ensuring knowledge is up to date and relevant. LGB governors will also be linked to subject departments to ensure they are able to exercise their duty to support and challenge the work of the school and to gain more detailed knowledge about certain aspects of school life.

Coventry City Council Governor Support services will be utilised where necessary to provide additional support / update training for governors.

New Governors will undergo an induction process and be linked with ‘governor buddies’ – experienced governors who will offer more informal support as necessary.

Finham Park Multi Academy Trust Meeting Dates - Autumn 2017 and Spring 2018 & Summer 2018 Terms

Trustees AGM – MB

Tuesday 23 January at 6.00pm

FP MAT Board - MB

Wednesday 13 September at 6.30pm

Tuesday 17 October at 6.30pm

Tuesday 12 December at 6.30pm

Tuesday 27 April at 6.30pm

Tuesday 12 July at 6.30pm

FP MAT Finance & Resource Committee – MGil

Tuesday 7 November at 6.30pm.

Tuesday 12 December at 6.30pm.

Tuesday 6 March at 6.30pm

Tuesday 26 June at 6.30pm.

FP MAT Audit Committee – MGil

Tuesday 15 December at 5.30pm.

Tuesday 21 June at 5.30pm

FP MAT Pay, Appraisal & Personnel Committee – MB/LS

Tuesday 28 November at 6.00pm

Tuesday 20 March at 6.00pm

Tuesday 19 June at 6.00pm

FP MAT Standards Committee - MB

Wednesday 27 September at 6.30pm

Tuesday 9 January at 6.30pm

Wednesday 4 July at 6.30pm

Finham Park School Local Governing Body Meetings - CB

Finham Park 2 Local Governing Body Meetings – RP

Finham Primary Local Governing Body Meetings – RM

Lyng Hall Local Governing Body Meetings - PG

All LGB meeting dates tbc by Friday 21st July 2017

Additional Meetings

MAT POLICIES meeting– Chair of each LGB to attend:

date to be confirmed